Virtual document storage is the conversion of physical files to electronic documents that can be shared, accessed and stored. It can reduce the amount of space required to store physical files and enhance security by locking down particular parts of a document to only a few users.
Online storage systems are especially beneficial for businesses that deal with huge quantities of paper. Paper documents can be difficult to monitor and safeguard without extensive security systems and a heavy admin burdened checkout processes and are more prone to being stolen or destroyed in a natural disaster like a fire. Electronic files, on the contrary hand, are easier to Virtual document safe storage monitor, less likely to be stolen, and are far more resistant to destruction.
Egnyte Governance Guide
A virtual document is an Documentum object that is composed of components files. Component files may be in different formats. The logical order of components is defined by the virtual document author. This ordering can be distinct from the logical ordering of the files within the context of a folder-based grouping that is similar to a conventional file-folder structure. If the logical arrangement of component files changes, the entire document must be re-ordered to reflect these changes.
Although every business can gain by implementing an online document storage system, companies that are traditionally paper-based, such as law firms and accountants may notice significant improvements in productivity when they implement one. With proper safeguards in place, a secure online document storage system will help secure your data from hackers and keep your workflows running smoothly.