A reminder for a board meeting is a crucial method to ensure that participants are aware and prepared for a planned event. It usually includes important information such as the meeting title and time as well as the location (or virtual www.boardroomhub.com/boardroom-technology-solutions platform), as well as pertinent items on the agenda. Additionally, it acts as a polite reminder encouraging participants to organize their agendas and review any material they have. A well-crafted reminder can be sent frequently using templates and tools to help encourage participants to attend scheduled meetings and reinforce the importance of those engagements.
Consider the following when creating an effective and compelling reminder for your meeting:
Use an encouraging tone to get recipients to respond or confirm attendance. And be sure to use clear copy of your email that includes all relevant information. Also, make sure to include the meeting link and/or the platform’s details to lessen the risk of miscommunication, or omission.
Generally, it is best to remind people at strategic intervals such as an initial one week prior to the meeting and a follow-up day before the meeting, and then an additional reminder on the day of the meeting. This can help to reduce the amount of time needed to prepare for the meeting, as well in increasing the odds of success.