A well-organized meeting of the board is the ideal method to bring people on board with difficult decisions and problems. The key to facilitating productive meetings is ensuring that everyone is on the same page and have been given the opportunity to go over the material prior to. This permits more discussion and assists boards in making well-informed decisions that are in the best interests of the company.
Board members are likely to have a full calendar of commitments. It is therefore essential to schedule board meetings in advance and ensure that all directors accept the invitation. It is also a good idea to create templates for board meetings to ensure that all directors easily access the materials prior to the meeting.
The most important thing to accomplish on the day of the board meeting is to organize the meeting efficiently. This means ensuring that each agenda item is relevant and actionable. It is also important to ensure that there is enough information about each item. It’s also a good idea for each item to be given an appropriate amount of time, so that the committee doesn’t get sucked into discussions that serve no purpose.
It’s also a good idea, at the end of each meeting, to solicit feedback through an online poll on the board portal. This will help keep frustration levels down and prevent problems from boiling over. This will also help to improve the organization of future meetings and ensure that board members are better prepared for tough decisions.